The Smartest Way to Schedule Group Meetings (Without Leaving Gmail)

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Coordinating a time that works for 3 or more people shouldn’t feel like solving a logic puzzle.

But if you've ever wasted an afternoon juggling calendars, sending follow-up emails, or waiting for replies that never come… you’re not alone.

Thankfully, I found a fix—and I use it almost daily.

Watch the video below to see exactly how it works:

What Is Boomerang Meeting Poll?

Boomerang is a popular productivity tool for Gmail and Outlook users—and their Meeting Poll feature solves one of the biggest scheduling headaches: finding a time that works for everyone.

Here’s the best part: it works inside your inbox.
No switching tabs. No separate accounts. Just choose times to offer, let people vote, and finalize it with one click.

Why I Switched to Boomerang for Scheduling

I’m a brand strategist. Between client calls, workshops, team syncs, and creative sessions—I live in my calendar.

I used tools like Calendly and Doodle before, but they always felt disconnected.
Too many tabs. Too many ads. Too much friction.

Here’s what won me over about Boomerang:

• Fully integrated with Gmail and Outlook
• Connect multiple calendars to avoid conflicts
• No ads, ever—so you don’t look unprofessional
• Built by the same team behind tools like Send Later and Inbox Pause

And yes—Meeting Polls are included in Boomerang’s free plan.

How It Works (Step-by-Step)

Start from your inbox – Click the Boomerang icon in Gmail or Outlook and select “Create Meeting Poll.”

1. Add your details: Enter a meeting name, connect your calendar, and include a Zoom or Google Meet link.

2. Choose times: Visually pick time slots based on your calendar. Boomerang holds them tentatively.

3. Send the poll: Share the link or send it directly via email. No account required for voters.

4. See live results: Votes update in real time. Everyone can see who’s available when.

5. Finalize in one click: Boomerang books the best time, sends calendar invites, and clears unused holds.

It works across time zones, and you can even automate the booking process if you don’t want to choose manually.

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Try it for yourself—no credit card required

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Who Should Use This?

Boomerang’s Meeting Poll is perfect for:

• Remote teams scheduling across time zones
• Agencies and freelancers coordinating with clients
• Nonprofits or committees planning meetings with volunteers
• Anyone tired of back-and-forth emails

Start Using It for Free

Boomerang offers a free Basic plan that includes:

• 10 message credits/month
• Send Later
• Read receipts
• Meeting Polls
• Gmail + Outlook compatibility
• And much more!

Try it for yourself—no credit card required. Get started with Boomerang here

Final Thoughts

Good tools make you faster. Great tools make you forget the problem ever existed.

Boomerang’s Meeting Poll has done that for me—and once you try it, I think it’ll do the same for you.

Let me know if you try it! Leave a comment below or message me with your setup—I love seeing how people make productivity tools their own.

Disclosure: I’ve collaborated with Boomerang as a paid content creator to bring you this post. While I was compensated for my time, all opinions are my own. I only recommend tools that I genuinely believe provide value to my audience.